Below are resources NAEYC or Iowa AEYC have developed to assist you in your role as a chapter leader. Please feel free to contact Pat Dautremont, patd@iowaaeyc.org, with any suggestions or recommendations for additional materials.
 
Chapter Partnership Form
 
Dear Chapter,
 
At our Governing Board Retreat on Saturday, July 25, as part of the strategic plan work on Goal #4 "Iowa AEYC reliably and effectively functions in response to the early learning community," one step is the agency will create a document identifying all partners and potential partners for each Chapter and the association as a whole. We need your help. Please have your Chapter Leadership complete this form.

Column 1 is for all the organizations that you currently partner with. This could be in the form of giving you money for an event, as a sponsor, or giving you support in another way. Please also write in how they support your chapter.

Column 2 is for all the organizations that you have had a partnership with in the past. These are for people or organizations that helped you in the past in one way or another.

Column 3 is for organizations that are doing early childhood work in your chapter, but you are not necessarily partnered with. These could be legislators with early childhood priorities, or other organizations that have an early childhood focus or priority.

Column 4 is for organizations that you think could be potential partners.

Please email the form back to Miranda at Miranda.niemi@gmail.com by October 1. I will then compile the data to create one form. The Governing Board will review the list at the October Board Meeting.

Thanks for your help!

Miranda

 
TOOLKITS
 
 
BRANDING TOOLKIT
Below are NAEYC's branding guidelines. Chapters need to follow the same guidelines as the affiliates. If you need your Chapter logo please contact Pat, patd@iowaaeyc.org, and she will send it to you.
  1. Title Page
  2. Your Affiliate Logo
  3. Logo Usage Guide
  4. Using Your Logo: Dos and Don'ts
  5. Placing Your Logo
  6. NAEYC Badge
  7. Creating Chapter Logos
  8. Brand Colors
  9. Brand Fonts
  10. Images
 
MEMBERSHIP TOOLKIT:
Membership Application Form
Membership Brochure
Member Benefits
Chapter Map
Top Five Reasons to Become a Member!
Energize your career with NAEYC
 
EVENT PLANNING TOOLKIT:
Chapter Calendar of Regular Events Form This form is for chapters to complete and send in to Iowa AEYC so the office has a comprehensive list of regular/ongoing events that happen throughout Iowa AEYC. This form is a Word document and will probably download to your lower left-hand corner.
Event Planning Guide This form is a compilation of several forms including one created by the East Central Chapter of Iowa AEYC and ones from Iowa AEYC staff. Feel free to use and revise as you feel necessary. Feel free to send any suggested changes to patd@iowaaeyc.org. This form is a Word document and will probably download to your lower left-hand corner.
Chapter Trainings Marketing Table This form is a Word document and will probably download to your lower left hand corner instead of appearing as another tab. After you complete it, please save and send as an attachment to patd@iowaaeyc.org.
Eventbrite Needs Form If you would like Iowa AEYC to setup an Eventbrite registration page for you please complete this form and submit to anne@iowaaeyc.org at least 60 days prior to your event. This form is a Word document and will probably download to your lower left-hand corner.
Training Certificate Spreadsheet Feel free to use and revise as you feel necessary.
See below for Iowa AEYC's official Training Approval Policy and Registry Submission Form.
 
 
CHAPTER POLICIES AND PROCEDURES
At the October 27, 2018 Governing Board Meeting an updated version of Iowa AEYC's Chapter Policies and Procedures was approved. Hopefully this document will answer many of your questions.
Chapter Policies and Procedures
 
AUDIO/PHOTOGRAPHY/VIDEO POLICY
You are required to have written permission from each person in the video and/or photos, and if a child, written permission from the child's parent or legal guardian, to post the video and/or photos and use the likeness of such person therein. By sharing with Iowa AEYC the video and/or photos, you grant Iowa AEYC the right to use the video and/or photo and/or any portion thereof in any manner it so chooses, including, without limitation, posting or sharing the video on Iowa AEYC's website, Facebook page, or Twitter account. Click here for an Audio/Photography/Video Release Form.
 
CHAPTER RECORDS
CHAPTER ANNUAL REPORT FORMS PARTS A&B and PART C
Every July our auditors require us to submit to them a Chapter Fiscal End of Year Report for each chapter including a bank statement showing the chapter's balance at the end of the fiscal year. The report is submitted to Iowa AEYC by the Chapter Representative and needs to be completed with the assistance of at a minimum the Chapter President and Treasurer.
 
CHAPTER LEADERSHIP UPDATE FORM
Although chapters report to Iowa AEYC every July the members of their leadership team with their contact information, it is not uncommon for a change in one or more members of that leadership team may happen throughout the year. If this happens to your chapter please contact Pat Dautremont, Iowa AEYC's Membership Specialist, patd@iowaaeyc.org and either attach the update form or include in the email the name and position of anyone who has left or the name, employer, job title, and contact information (phone, mailing address, and email) of the new members.
 
RECORD RETENTION POLICY
Chapters are required by law to retain certain records for certain periods of time. Click here to seeIowa AEYC's Record Retention Policy. If you have additional questions feel free to contact Iowa AEYC.
 
IOWA AEYC TRAINING APPROVAL POLICY
As an affiliate of NAEYC, Iowa AEYC has a history of supporting evidence-based, developmentally appropriate practices through our efforts, both in professional development offerings and in our communications and advocacy work. Iowa AEYC is an approved training organization in Iowa legislation and per the Iowa Department of Human Services, which require state-wide policies to offer training.
In 2009, our state Governing Board approved policies for chapters to use trainers and policies for awarding training certificates. Any conference, workshop, training, or chapter meeting providing an Iowa AEYC training certificate must follow policy. This policy includes Iowa AEYC chapter co-sponsored professional development with another organization if Iowa AEYC provides the certificate or is listed on the certificate as co-sponsor. For a new training not listed on the Iowa Training Registry, complete the submission form.
Professional Development Training Policy
Training Registry Submission Form
The form is a fillable PDF and needs to be saved as a new file before attaching or the information will not be saved.